Budget

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Roles 

  1. Finance Admin
  2. Faculty

Purpose

  1. Declaring Budget, and proposing limit of expenditure against each ledger head.
  2. Estimitaing Incomes.
  3. Comparing proposed and actual expenses(Variance)
  4. Comparing budget and variance over years.
  5. Alerting EMPLOYEES, if expenditure is going above the Budget.

Pre-conditions

  1. Budget ledger heads to be defined by Finance Admin
  2. Concerned person preparing budget can add sub heads as per their requirement, like: Academic Admin, Administration, Accounts, IT, Library
  3. While entering actual expenses incurred by Accounts, the expenses have to be entered against subheads against which expenses are incurred.

Reflection

  1. Alerts to all employees involved in spending.
  2. Alerts to controlling committee, reporting and alternate reporting manager on exceeding budgeted amount.

Cases

  1. When Budget is defined,
  2. When Budget is not defined, assumption of ZERO is made.

Search Tags

Related Reports

Related Forms

Role : Finance Admin

Budget >> Operational Budget

Role : Employee

Personal >> Budget Declaration

Related Source code

ER Diagram

Step By Step

Budget MAIN screen

Budget 1.png

Defining Budget Title

Budget 2.png

Under Budget Title Defining Groups and Subgroups

Budget 3.png

Under Budget Groups and Subgroups

Budget 4.png

Under Budget Groups and Subgroups and associating ledgers to Groups for each department

Budget 5.png

Under Budget Groups and Subgroups and associating ledgers to Groups for each department

Budget 6.png

Associating responsibility of defining budget amount of each ledgers to employees

Budget 13.png

Associating responsibility of defining budget amount of each ledgers to employees

Budget 7.png

Associating responsibility of defining budget amount of each ledgers to employees

Budget 8.png

Declaring Budget amounts, for ledger allocated to employee

Budget 9.png

Declaring Budget amounts, for ledger allocated to employee month wise

Budget10.png

Declaring Budget amounts, for ledger allocated to employee month wise

Budget 11.png

Freezing budget amounts, for ledger allocated to employee for viewing from Finance admin

Budget 12.png

Viewing budget amounts, for ledgers allocated to employee by Finance admin

Budget 14.png

Editing budget amounts, by Finance admin

Budget 15.png

Freezing budget amounts, by Finance admin

Budget16.png

Viewing Finalized Budget by Employee

Budget17.png

Checking Budgeted amount against actual expenditure

Budget 18.png

Comparing Budget and Expenses over Years

Budget19.png

Budget Summary Report and Detail Report

Budget 20.png

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