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GEMS : The only solution with ACADEMIC DNA

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GEMS : Product Detail

  1. GEMS : Offerings and Feature
  2. GEMS Overview
  3. GEMS Stakeholders, Levels and Roles
  4. GEMS Technology Layering
  5. GEMS Deployment Architecture
  6. GEMS Security Model
  7. GEMS API
  8. GEMS USE CASES - Academic Modules
  9. GEMS USE CASES - Admin Modules
  10. GEMS Android Apps

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GEMS : Academic Modules

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Academics

This module takes care of everything that is central to learning, education, and teaching. For example: courses and configuration, syllabus patterns, core & elective subjects, different evaluation methods, monitoring, mentoring, projects, practicals, tutorials and many more. Academics is supported with an easy and collaborative Content Management System through which faculty can share educational content, manage projects & assignments, handle notifications, conduct quizzes etc. 

FAQ

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Teaching

It's a well-integrated module that empowers every faculty with powerful tools that help them efficiently manage their work. These tools include academic calendar, planning, scheduling, course file, mentoring, practicals, projects, time-table and many more. 

  1. Course File
  2. Quiz
  3. Course Outcome Programme Outcome

FAQ

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Admissions

Admissions module effectively manages admission through merit, entrance exam or a government regulated agency. It automates courses, intake for each course, no. of shifts, seat division, eligibility, merit and merit per se, fee structures, revisions, concessions and sponsorship on fee for different category of students, admission cancellation policies, late fee policy and integration with finance module. 

  1. School Admissions
  2. Institute/College Admissions

FAQ

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Examinations

The Exam module manages exam-related tasks at various levels. It fits very well with a university examination system, an autonomous set-up, internal exams for an affiliated institute and concurrent assessments for institutes, colleges, schools, pre-primary and kinder garden classes. The configuration of examination module covers various exam related duties, moderation schemes, result format, exam cycles etc. All exam processes such as exam centers, assessment centers, question paper setting, question paper disbursement, exam scheduling, invigilation, result compilation, reevaluation, mark sheets generation etc. are duly provisioned for.

FAQ

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Placements

Placements module effectively manages the entire campus placement process. It takes care of job postings, walk-ins, registration of eligible students, placement event handling, career guidance, pre-screening, testing and many more.

  1. Student Profile
  2. Campus Placements

FAQ

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Research

Growth and learning is impossible without doing research. It's an important factor for any institute to grow and standout. This module takes care of research projects, publications, conferences, journals, patents, copyrights, Ph.D. preparation and more. 

  1. Ph.D Final Thesis documentation
  2. Master Final Thesis documentation
  3. Synopsis documentation
  4. Thesis documentation
  5. Synopsis & thesis Combine documentation
  6. Sponsored Research Project
  7. Employee Research Contribution

FAQ

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Performance

Performance module takes complete care of performance and appraisal management. This includes 360 degree appraisal incorporating self-appraisal, peer appraisal, subordinate and superior appraisal and can be configured as per the requirements of the organization. It also offers standard academic appraisal templates and configurable performance indicators, grading parameters, appraisal schema designs, competency vs. goal setting and reporting. 

FAQ

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Project

Project based learning is key to students' acquiring fundamental skills including teamwork, problem solving, research gathering, time management etc. This module helps students to develop projects, get mentorship, experienced guidance, idea sharing, sell/buy projects and many more. 

FAQ

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Scheduler

Planning and scheduling is of utmost importance for goals to be completed in time. This module comprises of powerful tools including personal planner, academic planner, financial planner, placement planner, event planner, reminders, emailing, sending SMS, scheduling, to-do lists, reporting, and others. 

FAQ

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Course File

Course File shelters all constituents required for setting up and managing course syllabus. It includes academic calendar, lesson plan, delivery report, assignments, tests, question banks, subject notes, attendance and more. 

FAQ

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Worksheet

Worksheet precisely lays out the details of activities performed by an individual. This is important to monitor as well as evaluate the contribution a person makes to the institute. This module includes daily worksheet, on-duty reporting, goal-mapping, monitoring and control, effort calculation, reporting and more. 

FAQ

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Profile

Profiling of faculty and students is of very high importance at an academic set-up. Faculty's profile comprised of compiled reports on publications, research, patents, subject expertise and other contributions can obtained by the click of a button using this module. Similarly, student profile can also be easily extracted. 

  1. Student Profile
  2. Employee Profile

FAQ

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Online Test

On-line test module maintains question banks, can set objective/subjective question papers with random or fixed questions. It provides the flexibility of defining sections, categories, sectional cut-offs, marking patterns, negative marking, per question or overall timing & marks etc. 

FAQ

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CMS

It is a powerful content management system (CMS) for storing, publishing, editing/modifying, organizing, deleting, sharing content in various formats to manage workflow in a collaborative environment. The CMS is given as a plug-in to all modules for uploading relevant documents from the source. 

  1. Office Docs
  2. Document Management System

FAQ

GEMS : Admin Module

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Human Resource

Human Resource module is amalgamation of all the recruiting, training, and on-boarding related activities. It helps take care of roaster, advertisements, marketing, reservations, applications, scrutiny for eligibility, interviews, grade pays, appointment orders, reporting and more. 

  1. Recruitment Management
  2. Service Book
  3. Employee Life Cycle

FAQ

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Attendance and Leave

Attendance is a wholesome module that integrates and automates various attendance keeping methods including muster, attendance entry, login-based, biometric-based, barcode-scanning attendance and others. 

FAQ

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Salary and Tax

Making a custom and smart salary structure is of utmost importance. This module takes care of all salary components including grade pay, basic, HRA, gross pay, arrears, deductions, arrears, tax savings, salary slips, pay roll etc. 

FAQ

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Finance

GEMS Finance module offers Accounts Payable, Accounts Receivable and Expense Management in an integrated manner across the organization and sets up approval chains vertically and horizontally as per the specific business requirement. All calculations of expenses and income from each module like exam, placement, any event, admissions, purchase etc. is integrated with the finance module and offers a complete and comprehensive solution to financial transactions of any form. 

  1. Fees Structure, collection and reconciliation
  2. Salary structure and payment
  3. Vendor related accounting
  4. Budget
  5. General Accounts

FAQ

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Inventory

Inventory module automates movement of items, procurement management, stock management, distribution, inventory control, reordering, EOQ, reporting, and more. 

FAQ

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Asset/Stock

Asset module takes care of movable institute assets like furniture, hardware, software and automates related tasks such as maintenance, insurance, AMC, allotment, usage, acquisition, reporting etc. 

FAQ

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Purchase

Purchase module automates vendor management, letter of intent, quotation, purchase order, invoicing, delivery challan generation, bill payments, receipts making, reporting and other related activities. 

FAQ

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Resources

Resource scheduling helps you schedule various kinds of resources in a clean, automated and optimized manner. It takes care of resource availability, requirements, allocation, utilization, conflict management, reporting and others. 

FAQ

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Library

Library is one of the most crucial departments in every educational institute. This module takes care of books/journals/CDs/DVDs/magazines management, membership management, catalog management, Online Public Access Control (OPAC), Book Bank Management, transactions, digitization, auditing, reporting and other library functions. 

FAQ

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Hostel / Guest House

Hostel, a core component of an institute's infrastructure, is well managed and monitored via this module. It takes care of hostel functioning, dormitory allotment, permanent/temporary allotment, night-out applications, grievance management, mess/canteen management, billing, accounting, reporting and more. 

  1. Hostel
  2. Guest House
  3. Mess

FAQ

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Transport

Managing transport can be complicated without a system in place. This module includes fleet management, vehicle & driver allocation, route management, document renewal, trip management, maintenance & spare parts management, stocking, tracking, finance support, logistics, reporting and other related functions. 

FAQ

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Infrastructure

This module maps all physical infrastructures and automates its allocation, utilization, booking etc. thereby ensuring effective utilization, reduced downtime and ease of access. This module integrates buildings, rooms, laboratories, hostels, canteens, offices, medical facilities, gaming facilities, reporting and others. 

FAQ

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Feedback

Feedback forms a key ingredient of any successful system. This module includes academic-specific feedback, customizable evaluation parameters, flexible key process areas, grading, and more. 

FAQ

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Events 

Event management requires quite a lot of micro management. This module automates keys tasks such as planning, event designing, participation, logistics, committees, announcements, meetings, budgeting, expenses, resource allocation, sponsorships, printing, registration, attendance, awards, summaries, feedback, press coverage, media, reporting etc. 

FAQ

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Committee

This module helps forming committees for execution of various tasks. It effectively manages and executes a task through committee formation, selection of external/internal members, organizing meetings, organizing events, duty allocation, budget making, expenditure reporting and others. 

FAQ